E-mail notifications – Semine

SEMINE sends notifications only if a user has an assigned invoice at the time of dispatch.
Notifications are sent at 05:00 CET/CEST.

All notification emails begin with "Hello First Name," automatically, so there is no need to include a greeting in the email template.

Email notifications can be configured at both the organization level and the client level.

Organization-level settings act as the default configuration for all clients in the organization. If a specific client requires different notification settings, you can configure client-level settings to override the organization configuration.

Email settings

The following settings are available when configuring email notifications:

Select Do not send notifications to disable invoice approval email notifications.
Select Send notifications to API to send notification data to the configured API endpoint.
Select Send Email notifications weekly every to send notifications on selected weekdays.
Select Send Email notifications monthly to send notifications on a specific day of the month.
Select Send Email using Organization Language to send invoice approval notification emails using the organization's language.
Enter the email Subject and Email template message.
Select Enable display the assigned invoices link to include a link to assigned invoices in the notification email.
Click Send email notification now to immediately send a notification to all users who currently have assigned invoices. This can be useful during month-end closing or other follow-up activities.
Click Send Email notification to one user to test the email notification before sending it to all users.
Click Save changes to save updates to the email template and notification settings.

Note: When using Send Email notification to one user, changes made to the email subject or message are included without needing to click Save changes. This allows you to test the notification before sending it to all users.
When using Send email notification now, click Save changes first to ensure any template updates are included.

The email template must contain both a subject and a message before it can be saved.

Email settings at the Organization level

Configure organization-wide email notification settings under Settings > Organization Settings > Email notifications.

The settings configured here are used by default for all clients in the organization unless a client-specific configuration overrides them.

Email settings at the Client level

If a client requires different notification settings from those configured at the organization level, you can configure client-specific settings under Settings > Client Settings > Email notifications.

Client-level settings allow you to define a separate notification schedule, notification language, and email template for a specific client.

Override organization configuration on this client

Enable Override organization configuration on this client to use client-specific email notification settings instead of the organization's default configuration.

When enabled, all notification settings for the selected client, including the notification schedule, email template, and language settings, are managed independently of the organization configuration.

Users who have assigned invoices in multiple clients may receive more than one notification if different notification configurations are used.

Email notification language

By default, invoice approval notification emails are sent in each user's preferred language.

To send invoice approval notification emails in the organization's language instead, enable Send Email using Organization Language.

When enabled, all users receive invoice approval notification emails in the configured organization language instead of their individual language preferences.

This setting is available at both the Organization and Client levels.

To configure the setting for a specific client, first enable Override organization configuration on this client.

If Do not send notifications is enabled, invoice approval notification emails will not be sent regardless of the selected language setting.